Past Event: Peabody Museum Program Coordinator

As a member of Yale Peabody Museum’s Visitor Experience Department and reporting to Yale Peabody Museum’s Event Manager, the Events Assistant – Intern is responsible for supporting a wide range of events. The Event Assistant contributes to short and long term planning which includes the coordination of all aspects of event management and logistical operations.  

The Event Assistant will be expected to cultivate and develop beneficial relationships with internal and external service providers and serve as a liaison with numerousuniversity departments and external organizations.  

Duties: 

• Connects with clients and manages event inquiries. 
• Supports the completion of events 

Logistical Support: 

•  Covers internal and external YPM events 
•  Provides on-site support 
•  Meets with caterers, oversees event set up based on floor plans 
•  Collaborates with internal teams, specifically security and custodial, to ensure seamless communication and execution of events 
• Assists in post-event evaluations, gathers feedback, and contributes to improvement initiatives 

Required Skills/Experience 

• Excellent written and verbal communication skills. Superior interpersonal skills. Ability to articulate ideas. Solid working knowledge. Proficiency in computer-based systems including Excel, Word and Zoom software. 
• Talented problem solver, able to react quickly and have composure under pressure. Ability to exercise good independent judgment. Working with multiple stakeholders highly. Proficient at managing multiple priorities while exceeding client expectations. Superior organizational skills and flawless attention to detail.